Online repository reviews can be an effective tool for organizations that are looking to improve their data management governance, as well as advanced analytics. By combining data into one integrated repository teams are able to enhance accessibility to documents, security, and compliance and gain valuable insights that can be utilized for growth and innovation. Implementing and managing a central repository can be a daunting task and requires a significant initial investment in time and resources. This article will outline the best practices and important aspects to guide your decision-making process.
Online institutional repositories (IR) allow you to archive work from scholarly research. IRs make everything from abstracts and descriptions of events to posters, research theses and journal articles available to the public. By doing this, universities and academic libraries can increase visibility and impact.
The best repositories provide tools that enable users to effortlessly navigate and access data assets. The best repositories come with features that track and display data’s lineage. This allows users to determine how and where data was processed. This additional info can assist researchers and other users to determine whether or not the information is suitable for their particular applications.
Other useful repository features include automation, collaboration tools and integrations. The capability to automate manual workflows and digitized processes such as naming files, organizing folders changing the levels of security for documents and sharing with team members makes document management more efficient and provides greater transparency. Integrating with third party applications that your company uses can boost productivity and improve workflow. Version control lets you quickly find and reference previous versions of documents, and keep track of any changes made to them.