In-person board meetings give more opportunities for natural conversations and non-verbal signals that can’t be replicated in a virtual space. With a little effort and planning nonprofits can continue to maintain the same meeting atmosphere even after moving to a digital format.
Utilizing the best practices of the past allows virtual board meetings to be as productive as meetings in person. Follow these suggestions to ensure that your meetings are successful and entertaining:
Comprehensive Preparation
Virtual meetings require more comprehensive preparation than in-person meetings. Before the meeting, directors must receive an agenda that clearly defines the topics of discussion and time limits for each. This will allow them to study any information required and prepare questions or suggestions prior to the meeting.
Share Meeting Materials Early
When you can check your Facebook or email accounts it’s easy to lose track of the meeting. Send out all meeting materials such as documents, documents, and other information at least one week prior to the meeting. This will prevent participants from https://seboardroom.com wasting valuable meeting time and allow for more time to engage in discussions and be involved in the decision-making process.
Utilize a virtual management software platform, like OnBoard to give your board members access to all the required items and resources ahead of the meeting. This way, you can avoid the common distractions of technical issues and connectivity problems that can delay or disrupt meetings. To avoid these issues make sure that your board management software company test all links and equipment for each participant ahead of the meeting.